sole source justification example

The University of Iowa will not pay subcontractors F&A costs that exceed their federally approved F&A rate. Subcon is a non-profit institution that specializes in the preparation and production of management re-engineering seminars and workshops. Only acceptable proposal (e.g. Any budget unit or person professing a purchase must be treated as a sole source procurement When writing a formal or service letter, presentation style and style is vital to making a great impression. This FAR clause requires contractors to “select subcontractors (including suppliers) on a competitive basis to the maximum practical extent...” Therefore, contractors must have written explanation/justification documenting why they could not meet this requirement and are awarding a subcontract/PO using a sole/single source supplier. QUESTIONS OR COMMENTS ABOUT THE SUPPLY CHAIN MANAGEMENT WEBSITE? To analyze a cost the following questions must be considered: Reasonableness of costs for personal services can be measured by conformity with compensation practices of other organizations of the same size, in the same discipline or industry, and in the same geographic area. Thoroughly spell-check as well as proofread your e-mail letter. conducting a market survey), is capable of delivering the required product or service. "��"G,{�C�jA퓣p��N>��WK�;D8��|B� �М�M)��(b�|��U�̇��[�rՆy-��\�ql�Z�c��R ��^�oY�f$�&�/N��'��`ѮǰM��_��Z��M�u�8l��0��o �ܥ^d��x�Ȓ��sv�`'�`5��+�ڔhYAQF�e>��y��&ps��8�p��B��l��9��&�L��=��%"mLdOb�|�K ��A�G!�!�g�ܫ��9��fÜ��o�McsD��{å��R\�5$w��ƞ8;�>/��"47��ŧ�ۊv�]��]aZq�=��6�H�� Is the cost necessary to perform the work? How do I justify the selection of a subcontractor? Restricted to the following source. When is it Required? As an Assistant for Quality, she was involved in reviewing and ensuring audit reports were in compliance with policy and GAGAS as well as made NASBA certified presentations to the staff including but not limited to billing reviews, CAS, unallowable cost and progress payments. The Southeastern Director of Purchasing Leave empty lines between paragraphs, and also utilize ideal signature as well as closing lines. Prior to joining Redstone Government Consulting, Lynne served in several capacities with DCAA and DCMA for over 35 years. justification, sole source justification letter, sole supplier justification, Inappropriate Sole Source Justification Sole sourcing is not appropriately justified and justifiable when used as a method of selecting a preferred vendor. Division of Sponsored Programs Some email bundles automatically do word wrap for you, so your cover letter doesn’t arrive in pieces. They desire to get the gist of your lend a hand 150 words or fewer. These are very familiar examples to all of us and are often included as part of the Justifications for Single or Sole Source Vendor Recommendations included with … No other company with their expertise and knowledge is known. Only known source for acceptable supplies or services. Even though a company’s sales may not meet the threshold for a CPSR review, when purchasing a supply or service using single/sole source procedures on a government contract that exceeds the SAT, a written justification must be maintained in the file as it is expected and necessary to support compliance with FAR 52.244-5. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. When writing a formal or service letter, presentation style. The form helps standardize the process, as well as include the documentation necessary to maintain in the subcontract/PO file. Home > Templates > Sole source Letter Template Microsoft Word Samples. Cost-Type Contracts, The most time should be spent analyzing the larger dollar items, especially those items whose validity may be in doubt. When writing a formal or service letter, presentation style and style is vital to making a great impression. However, the examples below illustrate how the above criteria can be met in different situations. “intent to sole source”) be published. ��7N�Hҍ:ye�0��1z(�J��,ik1�E�%��%:��V8#�n0D�W�Z��Ƒ�(��)ۄ��S��d'��/��W�݉7Y�:��7��g��j�E~��ώ'�9��_A�f_�k��LBD�|t;�TXo4�˖�)k]־�]YǲNe�ڔr�*�߰��K[�~�:~�yv0��쳐аx�$��*;�z�V��e��%�y��O8�,,�܋�^e��l0��sa��9��a8��3O�P,�f�-�Uh�h��{}�u0�A��~0�;B��Y��T��ňG��y��o�P��C�G�/L�ӻ��n8�Ow:�� &��0��iF�y:�z�\v��sLU�:g��|x�m.��Y7/(w��hp7ÚR&c��](�˺��p��M�Q�+^n�ep�g_��|y��<=��>��V�5}.��Ч7��7��(��e"R�w:|�O��4�,�L�!�g��O��Z٬��)[C�;!� Definition of Sold in Substantial Quantities: If there are sales of more than a nominal quantity based on the norm of the industry segment. The requested product is essential in maintaining research continuity or to remain in compliance with established university standards. The Government clearly expects that when competition is not used, documentation of a sole/single source selection must be included in the subcontract/PO file and approved by management. If you send your cover letter as an attachment, you could send it as either a PDF file or Word file. FAR 6.302 requires the contracting officer to document a justification and approval (J&A) when using other than full and open competition. Supervisors as well as employers are busy. F&A (Facilities and Administrative) costs, which were formerly known as indirect costs, are those costs that are only partially or indirectly related to producing a product or performing a service for a particular subcontract. The sole source approval request only needs to meet She was a project lead and later became a lead analyst where she engaged with the buying commands on requests and reviewed price analysis reviews performed by a team of 5 analysts. the procurement. As soon as your cover letter is brightened and also ready to go, transform your focus on your resume. No other source can provide supplies or services within the requested deadline. FAR 52.244-5, Competition in Subcontracting, is included in most Government solicitations and contracts exceeding the simplified acquisition threshold (SAT) of $250,000. Supply Associates is the selected vendor on this program because of their prior experience and familiarity with the QRS project and their expertise in software configuration. ” ATS tools track key words that determine capability,” she says. The written justification, whether a standard form or a written document, must be signed by the individual completing the form and approved/signed by management. Following are sample justifications: Competitive Bid (other than lowest offer selected) Justifications. Below’s what else you need to you consider when crafting an e-mail cover letter. Many have held senior government positions Sample 1: Purchase of Host/Maintenance Service for a Server A. Contractor Purchasing System Review (CPSR), Copyright 2016 Redstone Government Consulting | All Rights Reserved. Other tips pertain just to the digital tool, when neglected, might wreck your possibilities prior to your foot remains in the door. Just what you write in the subject line can identify whether your letter gets read, according to Lydia Ramsey, organisation rules specialist and author of Good manners That Market. Emphasize your primary reasons for selecting the subcontractor in the justification. This procedure shall be adhered to by all classified and unclassified personnel of Price analysis typically occurs when the subcontractor is a commercial entity that makes a profit on the work performed. For example, if the University agrees the number of labor hours proposed are reasonable and the DCAA advises that the hourly rates are acceptable, the fairness and reasonableness of vendor''s proposed labor charges is substantiated. There is a difference between a sole source and a single source award. Only one contractor is capable of providing the required service. When you’re asked to email your task application to a firm, you can either replicate and also paste your cover letter into the body of your e-mail, or you can connect it as a file, along with your return to. Single/Sole Source Justification Form Page 2 Procurement Office Use Only PO Number _____ Date _____ Indicate any savings made available from the sole or single source vendor. Therefore, Subcon was selected as the sole source. UIDP Researcher Guidebook: A Guide for Successful Institutional-Industrial Collaborations, Office of the Vice President for Research, Office of the Institutional Animal Care and Use Committee, High Resolution Mass Spectrometry Facility, Center for Health Effects of Environmental Contamination, Center for Global and Regional Environmental Research, Iowa Center for Research by Undergraduates. This procedure outlines the justification required to facilitate approval by the Southeastern The requirement to publish a “notice of intent to sole source” resides in statute for most states, and in policy for a few. Determination by the contracting officer that anticipated cost to the Government will be fair and reasonable. Do not obtain cute. Source: montegoint.com. above the level of procurement officer determines in writing that there is only one The very first paragraph is crucial, according to Ramsey. Would a prudent businessperson take this action in a competitive environment? These are the unique or special features and the reasons why each is essential to my need: These guidelines refer to the sole source justification on the Preq. “Bear in mind, your email address doesn’t constantly immediately turn up on the receiver’s e-mail program,” Ramsey claims. Possible justifications for a sole source purchase include: As with other acquisitions, Procurement and Contracting Services will determine that the university is paying a reasonable price. While a standard form is not a requirement, it is a best practice. Following are examples of acceptable justifications: Cost analysis is the process of analyzing the individual cost elements of a subcontractor's proposal in order to determine the reasonableness of each element. Sole source procurement is permissible only if a requirement is available from a single supplier. Both forms should be electronically attached to your KFS Requisition (REQS) document. meeting required delivery date, compliance with specifications, etc. h��YkS��+�H*��UC�&l�6��``B|�ؔ�l��{f��xo�-��Ru�4V%!��RheQ+��A��&z��N*�^8GtA�DtQ$K�I$��5R(I��Hz�B��`�� Because lots of business utilize candidate radar (ATSes) to locate as well as screen candidates, skill-oriented keyword phrases will improve your chance at being found, a recruiter at a large modern technology company says. Redstone Government Consultants are a team of the most senior industry veterans and the brightest new talent in the industry. Provide full explanation, complete descriptions, and/or list … including leadership roles in the DCAA. Director of Purchasing in establishing in writing only one source is available for She also assists with prime contractor commercial item determinations and related support. You must justify your selection of subcontractor if your selection process was limited to one subcontractor, or if you chose a subcontractor who did not make the lowest offer. Generally, research and development subcontracts should be awarded to the organization that proposes the best ideas of concepts and has the highest competence in the specific field of science or technology involved. Redstone GCI assists contractors throughout the U.S. and internationally with understanding the Government’s expectations in reviewing policies, procedures, and practices in a purchasing system. price quotation secured from the sole supplier. Opportunities are, the reader will not believe it’s funny, and also could even find it annoying. Where a sole supplier's item is needed for trial use or testing. Is the subcontractor performing in accordance with sound business practices, applicable laws and regulations, acceptable accounting procedures, and the prime award requirements? B�E;�t��9a�W��R� Market research should also be used to document whether the supply or service is only available from one source. Definition of General Public: Sold to other than affiliates of the supplier for end use.

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